Historical and Current MACRD Guiding documents

Historical and Current MACRD Guiding documents

MACRD Board of Directors Upcoming Meetings

Wednesday, March 19, 2024, 6:00pm,
Regular Work Session and Business Meeting
Zoom link Agenda Meeting packet

FY2024-25 Board Regular & Special Meeting Schedule

The public may attend the meeting in-person or via zoom. The district is committed to continuing access via zoom to make meetings more accessible and transparent to the public.

The meeting agenda and packet will be posted above no later than the Saturday (at noon) prior to the board meeting.

To schedule live public comments via Zoom, please email your request to executivedirector@macrecdistrict.com or call (541) 475-4253 by 3:00 p.m. on the day of the board meeting.  All requests should include your name, phone number and address.

If you have any questions, please contact Courtney Snead, Executive Director, at (541) 475-4253 or the above referenced email.

Upcoming FY 2025-26 Budget Season

The board of directors adopts an annual budget, based on fiscal year July 1-June 30. Per State law, the budget is approved by the MACRD Budget Committee, consisting of the five elected board members and five appointed district members. The Board of Directors then adopts the budget before June 30 annually. The following are documents associated with the upcoming fiscal year process:
FY2025-26 Budget Calendar
FY2025-26 Budget Officer & Committee Designation

Current FY 2024-25 Budget

The board of directors adopts an annual budget by June 30 each year, which guides the activities of the district for the fiscal year (July 1-June 30). The following are documents associated with the current fiscal year budget:

Resolution 2025-02 Budget Adjustment #1
Adopted FY2024-25 Budget

Governance

Our Board Members

Public Records Requests

The MACRD is a public agency in the State of Oregon, and as a result most records are public. Our staff will respond to official public records requests as soon a practicable without unreasonable delay, according to timelines outlines in ORS. Requests should be emailed or mailed to MACRD, Attn: Executive Director, 1195 SE Kemper Way, Madras, OR 97741. If you have any questions about this process, please contact us at (541) 475-4253 or info@macrecdistrict.com.

Public Records Request Form
Public Records Request Policy

Board of Directors Meetings

The MAC Recreation District Board of Directors are responsible for establishing goals and setting policies that guide MACRD operations. They also supervise one employee, the Executive Director, who is responsible for district operations and day-to-day management.

The MAC Recreation District Board of Directors generally holds their monthly meetings on the fourth Wednesday of every month at 6:00 p.m. at the MAC.

Regular Business Meetings
Visitors are invited to address the MACRD Board during their regular business meeting.  Those who wish to address the MACRD Board are asked to complete a public comment card and state their name and address at the beginning of their remarks.  Visitors are asked to limit their remarks to three minutes or less. Individuals who wish to also offer written materials or letters related to their in-person comments are asked to submit them to executivedirector@macrecdistrict.com at least 48 hours in advance of the MACRD Board meeting. If that is not possible, written materials will be provided to the Board of Directors following the meeting, which may be after MACRD Board action.

Board Work Sessions

The Board generally meets in a work session at 6:00 p.m. prior to their business meeting that starts at approximately 7:00p.m. Work sessions are intended for the Board to receive and discuss information from staff regarding district operations, new projects and programs, and talk with staff about their thoughts prior to making a decision in a business meeting.  No decisions are made during work sessions.  The Board conducts its official district business during regular business meetings.

Executive Sessions
The MACRD Board may meet in executive session pursuant to state statutes.  Executive sessions are closed to all members of the public except for representatives of the news media.

Cost Recovery Plan
The MAC Recreation District Board of Directors adopted a cost recovery system Feb. 16, 2015. If you have questions, please reach out to the Executive Director, Courtney Snead, at executivedirector@macrecdistrict.com.

Master Plan
The 2023-2033 MACRD Master Plan was approved by the board of directors on November 29, 2023 after a 10-month process in partnership with the University of Oregon and Bean Foundation. The plan reflects stakeholder, patron and community engagement culminating in three areas of focus for the next ten years, including sustainability, quality programs, and partnerships.

2023-2033 MACRD Master Plan

Board Adopted Policies
The board of directors adopts policies that guide the work of the MACRD staff. They are reviewed annually in an effort to ensure they are up to date and reflect the operations of the MACRD.

MACRD By-Laws
Policy#2024-01, Registration Policy
Resolution#2024-02, Public Contracting Rules and Procedures
Policy#2023-04 Public Records Request Policy
Policy#2023-03 Volunteers Policy
Policy#2023-02 Patron Rules and Regulations
Policy#2023-01 Inclement Weather Policy
Policy#2022-04 Public Complaints Policy
Policy#2022-03 Information Security & Acceptable Use Policy
Policy#2022-02 Emergency Lifeguard Recruitment & Retention Incentives Policy
Policy#2022-01 Heat Illness Prevention Policy
Policy#2021-02 Locker Rental Policy
Policy#2021-01 Senior and Military Discount Policy
Policy#2015-13 Membership Policy
Policy#2015-12 Facility Rental Policy
Policy#2015-06 Scholarship Policy

Board Meeting Minutes

Meeting minutes are uploaded after they are approved by the board of directors
at their next regular business meeting. Video recordings of the meeting are available here.

FY 2024-2025
July 24 | Aug 14 | Aug 28 | Sept 25 | Oct 23 | Nov 20 | Dec 18 | Jan 7 | Jan 22 | Feb 12 | Mar 19 |
Apr 23 | May 21 | June 11 |

FY 2023-2024
July 25 | Aug 23 | Sept 7 | Sept 27 | Oct 30 | Nov 29 | Dec 27 | Jan 4 | Jan 8 | Jan 10 | Jan 24 | Feb 8 | Feb 19 | Feb 28 | Mar 27 | Apr 24 | May 2 | May 22 | May 29 | June 12 |